• Associate Events Producer, LB

    Job Locations US-MA-Cambridge
    Category
    Events
  • Overview

    Fuel your intellectual curiosity and professional growth. Forrester is an idea company, where smart, motivated, curious people bring a diversity of opinions and the courage of their convictions to collaborate on ideas that change the course of business. Most of all, bring a point of view; here, every voice has value. At Forrester, you’ll work with innovative clients at emerging and established brands; these are the business and technology leaders we inspire and who inspire us. The Forrester experience is built on a singular, powerful purpose: to challenge thinking and lead change.

     

    About This Role:

    The Associate Events Producer is responsible for coordinating and supporting event logistics for US Leadership Boards events. Travel is required.

    Responsibilities

    • Manage planning and logistics for all Leadership Boards (LB) events (five to seven global meetings per year and multiple smaller events per quarter with 10 to 30 attendees).
    • Be responsible for the $1.2 million LB events budget.
    • Liaise with the larger Forum events team for space sharing, shared vendor ordering, and LB member experience preparation.
    • Source suitable venues for standalone meetings, and negotiate the best possible contracts.
    • Manage all pre-event communication, including creating all internal web pages, registration information, and templates for client communication.
    • Work with Forrester’s internal creative team to develop any branded collateral or client giveaways.
    • Purchase all inventory of supplies, including speaker thank-you gifts, and manage the shipment of supplies to and from events.
    • Assemble all meeting documents, including name badges, tent cards, agendas, attendance tracking, and feedback forms.
    • Act as the primary logistics contact onsite for all LB events, including setup, onsite registration, and management of other LB staff onsite.
    • Research and manage the planning of offsite member networking dinners, including all necessary transportation and entertainment.
    • Aggregate post-event feedback and communicate results to the internal teams.
    • Collaborate with the EMEA events logistics team to organize and ship meeting supplies for European events.

    Qualifications

    • Three to five years of event planning experience.
    • A Certified Meeting Professional (CMP); this is preferred but not required.
    • Strong written and verbal communication skills and good interpersonal skills.
    • Proven project management skills.
    • Good PC skills, especially with Microsoft Excel, Word, and PowerPoint.
    • Prior experience with event registration or marketing platforms is preferred.
    • Someone who is detail-oriented with excellent follow-up.
    • Someone who is comfortable working under pressure and to strict deadlines.
    • The ability to travel, as regular travel within the US is required.

     

     

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    FLSA Status:

    Exempt

     

    Forrester Research, Inc. is an Equal Opportunity/Affirmative Action Employer that is committed to equal employment opportunity for all qualified individuals without regard to race, color, religion, national origin, ancestry, sex, age, disability, sexual orientation, gender identity and expression, marital status, genetic information, military service, veteran status, or any other status protected by applicable law. Minorities, Women, Individuals with Disabilities, and Veterans are especially encouraged to apply.

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