Executive Assistant

Job Locations US-MA-Cambridge
Category
Accounting/Finance
Family
FCS

Job Description

Executive Assistant

Cambridge, MA

 

Our job is to be bold at work.

It starts with an insatiable curiosity about clients, colleagues, and the future. At Forrester, we believe curiosity powers progress. Forresterites bring a diversity of opinions and the courage of their convictions to collaborate on the ideas and initiatives that change the course of business. As a trusted advisor to the most influential companies in the world, we live at the nexus of what’s next.

 

About This Role:

 

The Executive Assistant provides support to our Chief Finance Officer, Chief People Office, and our Chief Legal Officer who run global teams of roughly 120 employees. This person coordinates and organizes calendars and meetings and plans for travel for each executive. This can include logistics for larger functional meetings and off-sites, whether virtual or in-person. The person works closely with and is the back-up for the Executive Assistant to the CEO, and frequently interacts with all levels within the company and assists with corporate projects as needed. This is an excellent opportunity for a person who seeks a high degree of independence and responsibility and who thrives in a busy, fast-paced environment. The position requires the handling of confidential data and interaction with top executives both within client companies and Forrester.

 

Job Description:

  • Proactively support executives in all administrative aspects of the business including maintaining and prioritizing calendars.
  • Coordinate logistics for meetings and conference calls. This includes setting up and running audio/video, recording calls, creating and distributing powerpoint slides as needed.
  • Assist with investor relations, including corresponding with the analysts that cover Forrester, coordinating investor conferences and maintaining a database of investor contacts.
  • Manage travel logistics (reservations, agendas, etc.) to clients’ and regional offices for their executive clients.
  • Coordinate and help prepare for client meetings and visits, including packaging background research on the client or prospect and assisting with follow-up.
  • Complete expense reports for their executive clients.
  • Prepare accurate, high-quality correspondence, and assist with preparation of speeches and presentations.
  • Interact frequently with all members of the company, as well as clients, vendors, and business relations.  
  • Complete project work as needed.
  • Flexibility is available to work at home one day per week. This could adjust depending on client and business needs, week to week.

 

 

Job Requirements:

Forrester is looking for people who are inspired and inspiring. Our product is our intellectual capital, so we welcome and reward intellectual excellence, curiosity, and sophisticated thinking and look for:

  • Five to seven years of executive assistant experience in a similar capacity.
  • A./B.S. (preferred).  
  • Someone who is enthusiastic, flexible, and a team player with a positive attitude.
  • A well-organized, detail-oriented professional who is able to effectively handle multiple priorities simultaneously.   
  • The ability to produce high-quality work quickly.
  • Experience with investor relations.
  • Someone who is proactive and able to plan out months in advance.
  • Executive-level oral and written communications skills and excellent interpersonal skills.
  • The ability to demonstrate discretion in handling confidential data and dealing with high-level executives.
  • Exceptional proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Experience working in Salesforce.com (a plus).

 

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FLSA Status:

Exempt

 

Forrester Research, Inc. is an Equal Opportunity/Affirmative Action Employer that is committed to equal employment opportunity for all qualified individuals without regard to race, color, religion, national origin, ancestry, sex, age, disability, sexual orientation, gender identity and expression, marital status, genetic information, military service, veteran status, or any other status protected by applicable law. Minorities, Women, Individuals with Disabilities, and Veterans are especially encouraged to apply.

 

 

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